how to format paragraphs word 2016 for mac

#HOW TO FORMAT PARAGRAPHS WORD 2016 FOR MAC HOW TO#
#HOW TO FORMAT PARAGRAPHS WORD 2016 FOR MAC PRO#
#HOW TO FORMAT PARAGRAPHS WORD 2016 FOR MAC PC#
#HOW TO FORMAT PARAGRAPHS WORD 2016 FOR MAC WINDOWS#

In the Styles section, click on the “Styles Pane” button found to the right of the available styles.

#HOW TO FORMAT PARAGRAPHS WORD 2016 FOR MAC WINDOWS#

To select all the text in your document, press Ctrl+A on Windows or Command+A on Mac. To clear formatting from content, select the text for which you want to clear formatting. That’s when you might notice that your formatting changes do not work. Note: In Word, there is an overriding style attached to every paragraph, so any formatting changes made to paragraphs without changing the associated style may not stick. We’ll show you a couple of ways to do this. The text should immediately receive the new formatting.If you’ve applied various formatting changes to the content in your document, and they either don’t work or you want to start over, you can easily clear formatting from selected text in Microsoft Word.

#HOW TO FORMAT PARAGRAPHS WORD 2016 FOR MAC PC#

Press Ctrl + Shift + V on a PC or Command + Shift + V on a Mac to paste the formatting.

Select the text that should receive the formatting.

Press Ctrl + Shift + C on a PC or Command + Shift + C on a Mac to copy the formatting.

However, you won’t see the paintbrush cursor when using the keyboard shortcuts. The Format Painter keyboard shortcuts copy and paste formatting just like the Format Painter in the ribbon and Mini toolbar.

#HOW TO FORMAT PARAGRAPHS WORD 2016 FOR MAC HOW TO#

How to Use the Format Painter Keyboard Shortcuts Format Painter button in the Mini toolbar

#HOW TO FORMAT PARAGRAPHS WORD 2016 FOR MAC PRO#

Pro Tip: The Format Painter is also available in the Mini toolbar, which you can access by right-clicking anywhere in your document.

Reselect the Format Painter button to turn it off when you are finished.

Use the paintbrush cursor to select the various blocks of text that should receive the formatting.

Double-clicking turns on the Format Painter for continual use.

Double-click the Format Painter button in the Clipboard group (see figure 5).

To only copy the font-level formatting, copy text from earlier in the paragraph (see figure 4). To copy the paragraph-level formatting (e.g., bullets, alignment, spacing) with the font-level formatting, select the text with the closing paragraph mark (see figure 3).ģ.b.

Select the Show/Hide button in the Paragraph group to reveal the paragraph marks (see figure 2).ģ.a.

Select the Home tab in the ribbon (see figure 1).

Use this method if you want to keep the Format Painter turned on for use in multiple locations. How to Use the Format Painter Continually The Format Painter will turn off automatically.

(Optional) Reselect the Show/Hide button to hide the paragraph marks (see figure 2).

The text should immediately receive the new formatting.

Use the paintbrush cursor to select the text that should receive the formatting.įigure 6.

Select the Format Painter button in the Clipboard group.

Example text with selection away from paragraph mark

To only copy the font-level formatting, copy text from earlier in the paragraph. Example text selected with paragraph markģ.b. To copy the paragraph-level formatting (e.g., bullets, alignment, spacing) with the font-level formatting, select the text with the closing paragraph mark.

Select the text with the format you want to copy.ģ.a.

Select the Show/Hide button in the Paragraph group to reveal the paragraph marks.

Use this method if you want to use the Format Painter in one location. You can use the Format Painter once or continually. The Format Painter can also be used on objects such as tables and images. (As shown in step 3, below, you don’t have to copy paragraph-level formatting.) In addition, the Format Painter can copy paragraph-level formatting, such as bulleted or numbered lists, alignment, spacing, indentation, borders, and shading. It will also copy styles from the Style gallery such as Heading 1, Heading 2, etc. Font-level formatting includes font style, font size, font color, emphasis (i.e., boldness, italics, and underlining), superscripting and subscripting, text effects (e.g., outline shadow, reflection, glow), and highlighting. The Format Painter copies font-level formatting from one block of text to another within your document.

How to Use the Format Painter Keyboard Shortcutsįirst, let’s answer the question… What Does the Format Painter Do, Exactly?.

We will also use the Format Painter keyboard shortcuts. This tutorial shows how to use the Format Painter in Microsoft Word.

How to format paragraphs word 2016 for mac